Work and workplace take up a significant portion of a person’s daylight hours. In fact, most working people have their lives centred on the workplace. This mandates some serious consideration about work and workplace.
A Seamless Workplace
A basic consideration is to make the workplace seamless. This includes infusing the workplace with all the basic facilities required to get the work done fast and easily. Such facilities may extend from furnishing to a water cooler and from a powerful PC to a photocopier. It also extends to ensuring ergonomic principles at the workplace, to reduce fatigue and injury. Proper lighting, ventilation, colour combination, properly aligned furniture and other considerations all contribute to proper ergonomics. Such considerations will have a direct impact on work productivity, and make work a pleasure.
Compromising on the workplace by cutting corners or making ad-hoc arrangements will cost more in the long line from stress, reduced productivity, loss or morale, and major other negative factors. In fact, a poor workplace may directly contribute to reduced scales, as the workplace very often radiates the image of the business to the customer.
Since most individuals live their life around the workplace, it is importance to ensure adequate connectivity. Broadband Internet is an absolute must in today’s age, whereas older methods of communication, such as landline and fax may be essential depending on the nature of the business.
Over and above the communication infrastructure, the communication policy also plays an important role. Accessibility to the social media may not just offer the much-needed diversion from the work pressure and an outlet for the busy and harried executive, but may actually serve business purposes. The use of social media for business purposes is growing at a fast pace, with more and more consumers preferring to access content through the social media rather than any other media. The availability of multiple communication channels such as Skype, Wassup, Viber and others helps the worker stay connected efficiently.
However, while ensuring maximum options for communication, it is also important to ensure connectivity. For instance, a Bring-Your-Own-Device (BYOD) policy may allow employees to use their smartphones at work, greatly improving convenience, but it also poses a grave risk to network security, as hackers may try to enter the corporate network through smart phones with weak security. A strong policy that mandates a certain level of security, and specifies a list of DOs and DONTs, for instance, may preempt such issues.
Concepts such as flextime and work from home have become popular in recent times. Flextime broadly entails working at the time of convenience and work from home, as the term suggests, means setting up office at home. Such approaches have their pros and cons, and its applicability at work depends on the nature of work.
However, the underlying principle is workplace flexibility. The concept of rigid working hours and complete separation between work and personal life is already outdated. As the boundaries between work and life get blurred, people increasingly take work home, and also accommodate some parts of their personal life during normal work hours. The key to success in both work and life is carry both along, without one aspect not intruding into the other.